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Zoom: Tips for keeping meetings secure


8.0 - Updated on 2021-02-11 by Carlos Salazar (Inactive)

7.0 - Updated on 2020-11-20 by Marcia Teckenbrock

6.0 - Updated on 2020-11-17 by Fang Wang

5.0 - Updated on 2020-07-18 by Marcia Teckenbrock

4.0 - Updated on 2020-05-28 by Marcia Teckenbrock

3.0 - Updated on 2020-05-27 by Marcia Teckenbrock

2.0 - Updated on 2020-05-27 by Marcia Teckenbrock

1.0 - Authored on 2020-03-23 by Marcia Teckenbrock


Intended for:

Zoom meeting hosts


Scenario/Use case:

This article contains instructions on how to keep Zoom meetings secure



Posting meeting IDs and passwords on public websites:

You must not post Zoom meeting IDs, links or passwords on any public website (including in Indico and DocDB).


Preventing participants from screen sharing:

By default for all meetings, only the host, co-host or alternative hosts are allowed to share their screens. Hosts, co-hosts or alternative hosts may override this setting at the start of or during a meeting. You can learn about the differences between roles in this article from Zoom: (Note: Not all features listed in this article are available for Fermilab account holders.)

Setting passwords to prevent unwanted participants from joining:

For those who send email/calendar invitations with the Zoom meeting link, an encrypted password will be embedded in the link, so participants do not need to type the password. (The link with the encrypted password will look something like this: Reminder: The embedded link or password must not be posted on a public webpage. 

Per meeting, you can assign a password, up to 10 numerals, letters or a mix of both. Here’s what the password field looks like when scheduling a new meeting from the Zoom client:

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To resend the invitation to your previously scheduled meetings using your PMI:

1. In the Zoom client, open the Meetings tab.
2. Select the upcoming meeting.
3. Click the Edit button. (Depending on your settings, you may see the ellipsis (…) item instead. If so, click the ellipses, then Edit

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4. Click Advanced options and edit the meeting password if necessary.
5. Click the Schedule button

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An email invitation, which includes a link with the encrypted password will open:

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In-meeting security controls:

Zoom has recently introduced a security button to enable a host to secure the meeting as it is taking place. Read more in this Zoom article. NOTE: To use this feature, you must have the latest version of the Zoom client. Learn more in this article.

Other options to help prevent unwanted participants:


See Also:

How to use the Zoom web conferencing service






See Also:

How to use Zoom web conferencing service